CS Hurd Electrical Contracting is seeking an individual to provide general office and financial support for a variety of clerical activities by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely and accurate manner.
SUMMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES
• Prepare, verify, and process invoices for sales or services rendered. Enter data on invoices; ensure proper coding on documents.
• Collect accounts by sending invoice reminders and communication with customers via phone/ email.
• Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software. Update receivables by totaling unpaid invoices.
• Verify the validity of account discrepancies by obtaining and investigating information from contract sales, service departments and customers. Resolve valid or authorized deductions by entering adjusting entries.
• Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with attorney and lien placement.
• Summarizes receivables by maintaining invoice accounts, verifying totals; preparing reports.
• Generate monthly, quarterly, or annual reports detailing paid and unpaid invoices and other accounts receivable activity when necessary. Protect organization’s value by keeping information confidential.
• Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages.
• Dispatch work orders as needed.
• Provide callers with information such as company address, directions to company, fax numbers, company website and other related information.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Type correspondence and reports; edit and update various spreadsheets.
• Maintain confidential records and files.
• Perform other related duties as required.
WORK EXPERIENCE REQUIREMENTS
• High School Diploma or GED; Associate degree or equivalent from a two-year college preferred.
• 1-3 years accounts receivable experience; general math skills
• Knowledge of general accounting principles, regulatory standards, and compliance requirements
• Ability to calculate, post and manage accounting figures and financial records.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs. DSM and Viewpoint/Vista software experience preferred.
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision-making skills.
• Effective verbal, listening and written communication skills.
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines.
• Ability to work independently or as a team member.
• Ability to work with a diverse group of people.
• Customer service and negotiation skills
Safety is the company’s number one priority. Subject to company needs, employees must undergo pre-employment drug screen and maintain compliance with company Drug Free Workplace Program at all times. Employees must also comply with company safety program at all times.
For more information and to apply email hr@eommgmt.com.
SUMMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES
• Prepare, verify, and process invoices for sales or services rendered. Enter data on invoices; ensure proper coding on documents.
• Collect accounts by sending invoice reminders and communication with customers via phone/ email.
• Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software. Update receivables by totaling unpaid invoices.
• Verify the validity of account discrepancies by obtaining and investigating information from contract sales, service departments and customers. Resolve valid or authorized deductions by entering adjusting entries.
• Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with attorney and lien placement.
• Summarizes receivables by maintaining invoice accounts, verifying totals; preparing reports.
• Generate monthly, quarterly, or annual reports detailing paid and unpaid invoices and other accounts receivable activity when necessary. Protect organization’s value by keeping information confidential.
• Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages.
• Dispatch work orders as needed.
• Provide callers with information such as company address, directions to company, fax numbers, company website and other related information.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Type correspondence and reports; edit and update various spreadsheets.
• Maintain confidential records and files.
• Perform other related duties as required.
WORK EXPERIENCE REQUIREMENTS
• High School Diploma or GED; Associate degree or equivalent from a two-year college preferred.
• 1-3 years accounts receivable experience; general math skills
• Knowledge of general accounting principles, regulatory standards, and compliance requirements
• Ability to calculate, post and manage accounting figures and financial records.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs. DSM and Viewpoint/Vista software experience preferred.
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision-making skills.
• Effective verbal, listening and written communication skills.
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines.
• Ability to work independently or as a team member.
• Ability to work with a diverse group of people.
• Customer service and negotiation skills
Safety is the company’s number one priority. Subject to company needs, employees must undergo pre-employment drug screen and maintain compliance with company Drug Free Workplace Program at all times. Employees must also comply with company safety program at all times.
For more information and to apply email hr@eommgmt.com.
